Executive Assistant, CEO Full Time

The Executive Assistant is an integral role on the executive team reporting directly to the Chief Executive Officer. The Executive Assistant will provide high-level administrative and executive support, managing schedules, correspondence, travel, and acting as a liaison between the CEO and internal/external stakeholders.

Responsibilities include (but not limited to):

• Administrative Support: Duties include meeting scheduling, calendar organization, travel planning, phone answering, event planning and other duties as assigned.
• Calendar management. Scheduling, coordinating, and ensuring the CEO’s appointments and meetings run smoothly.
• Departmental budget tracking and reporting, expense management: Filing timely expense reports for CEO and maintaining monthly budgets as requested/required by Finance, ensuring that all reports are accurate.
• Assisting in the preparation of reports, presentations, and other materials for the CEO.
• Attending weekly Leadership meetings, taking detailed notes and actioning follow ups appropriately.
• Handling sensitive information and maintaining confidentiality and discretion at all times.

Qualifications: 

• 3-5+ years of experience in an administrative support role in a fast-paced environment preferred
• Bachelors Degree preferred
• Experience assisting a C-Level executive is preferred
• Working knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) as well as Google Suite
• Excellent communicator, both written and verbal
• Incredibly organized and capable of juggling multiple projects simultaneously with a strong attention to detail and follow-up

Personal Attributes:

• Above all, integrity and honesty
• An exceptional work ethic
• Optimism and energy for the brand and its future
• An open and collaborative nature
• A high degree of self-awareness of one’s own personal style, strengths and weaknesses and motivational triggers.
• Critical thinking: the ability to anticipate problems, identify solutions, and make sound decisions is imperative.
• Time management skills: Ability to prioritize tasks and meet deadlines.
• Exceptional interpersonal skills: Ability to build strong relationships with colleagues and external contacts.
• Intellectual curiosity and enthusiasm for learning.
• Enjoys working in a fast-paced corporate environment
• Action Oriented—enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available; willing to take unpopular stands when necessary.

Diversity creates a healthier atmosphere: equal opportunity employer M/F/D/V

Salary Range: $75,000 – $90,000 based on relevant experience

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