Project Coordinator NEW

ABOUT THE ROLE

The Project Coordinator plays a key role in supporting daily office operations while managing cross-functional projects across operations, marketing, sales, and production. This position ensures the office runs efficiently and professionally by overseeing administrative processes and coordinating initiatives across multiple teams.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced apparel environment with multiple seasonal deadlines. This is an exciting opportunity for someone eager to gain broad exposure and hands-on experience across various departments within a dynamic and growing clothing brand.

This is a full-time, non-exempt position based in Carlsbad, CA, with an expectation to work on-site 4-5 days per week.

ESSENTIAL DUTIES & RESPONSIBILITIES

Office Operations / Admin Support

• Oversee daily office operations, ensuring an organized, stocked, and well-functioning work environment.
• Greet and direct visitors, ensuring a professional and welcoming experience.
• Manage calendars, meetings, & company-wide communication.
• Coordinate and support company-wide initiatives and events, activities, programs, etc.

Cross-Functional Collaboration

• Provide direct administrative support to the leadership team, assisting with special projects, strategic initiatives, and handling confidential matters with discretion.
• Collaborate closely with Design, Product Development, Production, Sales, and Marketing teams to support cross-functional initiatives.
• Assist with the preparation of line sheets and ensure accuracy of product data and details.
• Manage, track and coordinate model contracts in partnership with the Marketing and PR teams. Develops communication system for expiration and asset removal globally.

Reporting & Process Improvement

• Maintain weekly WIP sample reports for leadership.
• Help develop scalable systems as the company grows.

KNOWLEDGE, SKILLS & ABILITIES

• 2-4 years of administrative support, apparel production, product development, or sample coordination.
• Strong understanding of garment development stages and timelines.
• Prior experience managing office operations .
• Proven ability to manage multiple high-priority projects and tasks in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
• Adaptable and flexible to changing priorities and business needs.
• Resourceful and solutions-oriented mindset.
• Be a role model and advocate for Brixton’s culture and values.
• Proficiency with MS Outlook, Excel, and PowerPoint.